<chapter id="commands">
<chapterinfo>
<authorgroup>
<author>
<firstname>Pamela</firstname>
<surname>Robert</surname>
<affiliation>
<address><email>pamroberts@blueyonder.co.uk</email></address>
</affiliation>
</author>
<!-- TRANS:ROLES_OF_TRANSLATORS -->
</authorgroup>
</chapterinfo>
<title>Command Reference</title>
<sect1 id="filemenu">
<title>The <guimenu>File</guimenu> Menu</title>
<para>
<variablelist>
<varlistentry>
<term><menuchoice>
<shortcut>
<keycombo action="simul">&Ctrl;<keycap>N</keycap></keycombo>
</shortcut>
<guimenu>File</guimenu>
<guimenuitem>New</guimenuitem>
</menuchoice></term>
<listitem><para><action>Create a new document.</action></para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<shortcut>
<keycombo action="simul">&Ctrl;<keycap>O</keycap></keycombo>
</shortcut>
<guimenu>File</guimenu>
<guimenuitem>Open...</guimenuitem>
</menuchoice></term>
<listitem><para><action>Open an existing document.</action></para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>File</guimenu>
<guisubmenu>Open Recent</guisubmenu>
</menuchoice></term>
<listitem><para><action>Open an existing document</action> by selecting it
from a combo box of recently used files.</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<shortcut>
<keycombo action="simul">&Ctrl;<keycap>S</keycap></keycombo>
</shortcut>
<guimenu>File</guimenu>
<guimenuitem>Save</guimenuitem>
</menuchoice></term>
<listitem><para><action>Save the document.</action></para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>File</guimenu>
<guimenuitem>Save As...</guimenuitem>
</menuchoice></term>
<listitem><para><action>Save the document with a new name or format.</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>File</guimenu>
<guimenuitem>Reload</guimenuitem>
</menuchoice></term>
<listitem><para><action>Reloads the document.</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>File</guimenu>
<guimenuitem>Import...</guimenuitem>
</menuchoice></term>
<listitem><para><action>Import other documents.</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>File</guimenu>
<guimenuitem>Export...</guimenuitem>
</menuchoice></term>
<listitem><para><action>Save a document to any supported format.</action>
The document does not become the exported file.
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>File</guimenu>
<guimenuitem>Mail...</guimenuitem>
</menuchoice></term>
<listitem><para><action>Send the file as an email attachment.</action></para>
</listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>File</guimenu>
<guimenuitem>Create Template From Document...</guimenuitem>
</menuchoice></term>
<listitem><para>Create a &kspread; <link linkend="templates">template</link>
based on this document.
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<shortcut>
<keycombo action="simul">&Ctrl;<keycap>P</keycap></keycombo>
</shortcut>
<guimenu>File</guimenu>
<guimenuitem>Print...</guimenuitem>
</menuchoice></term>
<listitem><para><action>Print the document.</action></para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>File</guimenu>
<guimenuitem>Print Preview...</guimenuitem>
</menuchoice></term>
<listitem><para><action>View the document as it will be printed.</action></para>
</listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>File</guimenu>
<guimenuitem>Document Information</guimenuitem>
</menuchoice></term>
<listitem><para><action>View or enter information about the document and
author.</action></para>
</listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<shortcut>
<keycombo action="simul">&Ctrl;<keycap>W</keycap></keycombo>
</shortcut>
<guimenu>File</guimenu>
<guimenuitem>Close</guimenuitem>
</menuchoice></term>
<listitem><para><action>Close the current document but leave &kspread; running.
</action></para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<shortcut>
<keycombo action="simul">&Ctrl;<keycap>Q</keycap></keycombo>
</shortcut>
<guimenu>File</guimenu>
<guimenuitem>Quit</guimenuitem>
</menuchoice></term>
<listitem><para><action>Quit</action> &kspread;.</para></listitem>
</varlistentry>
</variablelist>
</para>
</sect1>
<sect1 id="editmenu">
<title>The <guimenu>Edit</guimenu> Menu</title>
<para>
<variablelist>
<varlistentry>
<term><menuchoice>
<shortcut>
<keycombo action="simul">&Ctrl;<keycap>Z</keycap></keycombo>
</shortcut>
<guimenu>Edit</guimenu>
<guimenuitem>Undo</guimenuitem>
</menuchoice></term>
<listitem><para><action>Undo the last action.</action></para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<shortcut>
<keycombo action="simul">&Ctrl;&Shift;<keycap>Z</keycap></keycombo>
</shortcut>
<guimenu>Edit</guimenu>
<guimenuitem>Redo</guimenuitem>
</menuchoice></term>
<listitem><para><action>Redo the last undone action.</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<shortcut>
<keycombo action="simul">&Ctrl;<keycap>X</keycap></keycombo>
</shortcut>
<guimenu>Edit</guimenu>
<guimenuitem>Cut</guimenuitem>
</menuchoice></term>
<listitem><para><action>Put selected item(s) into the clipboard and remove
them from the original location.</action> If you then
do a <guimenuitem>Paste</guimenuitem> the item(s) will be be inserted at
the new location.
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<shortcut>
<keycombo action="simul">&Ctrl;<keycap>C</keycap></keycombo>
</shortcut>
<guimenu>Edit</guimenu>
<guimenuitem>Copy</guimenuitem>
</menuchoice></term>
<listitem><para><action>Copy selected item(s) to the clipboard.</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<shortcut>
<keycombo action="simul">&Ctrl;<keycap>V</keycap></keycombo>
</shortcut>
<guimenu>Edit</guimenu>
<guimenuitem>Paste</guimenuitem>
</menuchoice></term>
<listitem><para><action>Paste item(s) from the clipboard to the selected
cell(s).</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>Edit</guimenu>
<guimenuitem>Special Paste...</guimenuitem>
</menuchoice></term>
<listitem><para><action>Special forms of Paste.
</action> See the sections <link linkend="specialpaste">Other Paste
Modes</link> and <link linkend="sumspecialpaste">Arithmetic using Special
Paste</link> for more details.
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>Edit</guimenu>
<guimenuitem>Paste with Insertion</guimenuitem>
</menuchoice></term>
<listitem><para><action>Move content of the paste area either to the right
or down and paste item(s) from the clipboard to the selected cell(s).</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>Edit</guimenu>
<guisubmenu>Fill</guisubmenu>
</menuchoice></term>
<listitem><para><action>Fills up the selected area with the values from the
first item-set.</action> All four directions are supported. Note that the
term "item-set" describes the first set of values seen in the fill direction.
If the fill direction is Left then the first item-set is the last column of the
selection.
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<shortcut>
<keycombo action="simul">&Ctrl;<keycap>F</keycap></keycombo>
</shortcut>
<guimenu>Edit</guimenu>
<guimenuitem>Find...</guimenuitem>
</menuchoice></term>
<listitem><para><action>Find cell containing given text.</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<shortcut>
<keysym>F3</keysym>
</shortcut>
<guimenu>Edit</guimenu>
<guimenuitem>Find Next</guimenuitem>
</menuchoice></term>
<listitem><para><action>Find the next cell containing given text.</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<shortcut>
<keycombo action="simul">&Shift;<keycap>F3</keycap></keycombo>
</shortcut>
<guimenu>Edit</guimenu>
<guimenuitem>Find Previous</guimenuitem>
</menuchoice></term>
<listitem><para><action>Find the previous cell containing given text.</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<shortcut>
<keycombo action="simul">&Ctrl;<keycap>R</keycap></keycombo>
</shortcut>
<guimenu>Edit</guimenu>
<guimenuitem>Replace...</guimenuitem>
</menuchoice></term>
<listitem><para><action>Find and replace given text in cell(s).</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>Edit</guimenu>
<guisubmenu>Clear</guisubmenu>
</menuchoice></term>
<listitem><para><action>Clear <guimenuitem>Text</guimenuitem>,
<guimenuitem>Comment</guimenuitem>, <guimenuitem>Validity</guimenuitem> or
<guimenuitem>Conditional Cell
Attributes</guimenuitem> from selected cell(s).</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>Edit</guimenu>
<guimenuitem>Delete</guimenuitem>
</menuchoice></term>
<listitem><para><action>Delete everything from selected cell(s).</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>Edit</guimenu>
<guimenuitem>Remove Link</guimenuitem>
</menuchoice></term>
<listitem><para><action>Remove the link while leave the displayed text.</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>Edit</guimenu>
<guimenuitem>Conditional Cell Attributes...</guimenuitem>
</menuchoice></term>
<listitem><para><action>Add or modify conditional cell attributes.</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>Edit</guimenu>
<guimenuitem>Validity...</guimenuitem>
</menuchoice></term>
<listitem><para><action>Set or modify the error checking criteria and error
alert message for selected cell(s).</action> See <link linkend="validcheck">
Validity Checking</link> for more details.
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<shortcut>
<keycombo action="simul">&Ctrl;<keycap>M</keycap></keycombo>
</shortcut>
<guimenu>Edit</guimenu>
<guimenuitem>Modify Cell</guimenuitem>
</menuchoice></term>
<listitem><para><action>To modify selected cell in-situ.</action>
</para></listitem>
</varlistentry>
<!--
<varlistentry>
<term><menuchoice>
<guimenu>Edit</guimenu>
<guimenuitem>Transform Object...</guimenuitem>
</menuchoice></term>
<listitem><para><action>Rotate, scale or move the selected object.</action>
</para></listitem>
</varlistentry>
-->
</variablelist>
</para>
</sect1>
<sect1 id="viewmenu">
<title>The <guimenu>View</guimenu> Menu</title>
<para>
<variablelist>
<varlistentry>
<term><menuchoice>
<guimenu>View</guimenu>
<guimenuitem>New View</guimenuitem>
</menuchoice></term>
<listitem><para><action>Open a new instance of &kspread;
with the same document.</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<shortcut>
<keycombo action="simul">&Ctrl;&Shift;<keycap>W</keycap></keycombo>
</shortcut>
<guimenu>View</guimenu>
<guimenuitem>Close All Views</guimenuitem>
</menuchoice></term>
<listitem><para><action>Close all open instances of &kspread;</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>View</guimenu>
<guimenuitem>Split View</guimenuitem>
</menuchoice></term>
<listitem><para><action>Split current view into two parts.</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>View</guimenu>
<guimenuitem>Remove View</guimenuitem>
</menuchoice></term>
<listitem><para><action>Remove current view.</action> (Where the window
contains two or more views)
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>View</guimenu>
<guisubmenu>Splitter Orientation</guisubmenu>
</menuchoice></term>
<listitem><para><action>Change view split to <guilabel>Horizontal</guilabel> or <guilabel>Vertical</guilabel>.</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>View</guimenu>
<guimenuitem>Goto Cell...</guimenuitem>
</menuchoice></term>
<listitem><para><action>Change &kspread;'s focus to show defined cell.</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>View</guimenu>
<guimenuitem>Show/Hide Page Borders</guimenuitem>
</menuchoice></term>
<listitem><para><action>Toggle marking of printed page borders in the sheet
with red lines.
</action>
</para></listitem>
</varlistentry>
<!--
<varlistentry>
<term><menuchoice>
<guimenu>View</guimenu>
<guimenuitem>Show/Hide Comment Indicator</guimenuitem>
</menuchoice></term>
<listitem><para><action>Toggle marking of cell comments.</action>
If a cell contains a comment and this option is selected, a small red triangle
is shown in the upper right corner of the cell.
</para></listitem>
</varlistentry>
-->
<varlistentry>
<term><menuchoice>
<guimenu>View</guimenu>
<guisubmenu>Zoom</guisubmenu>
</menuchoice></term>
<listitem><para><action>Increase or decrease the magnification used to display
the spreadsheet. Range from 33% to 500%.
</action>
</para></listitem>
</varlistentry>
</variablelist>
</para>
</sect1>
<sect1 id="insertmenu">
<title>The <guimenu>Insert</guimenu> Menu</title>
<para>
<variablelist>
<!-- OBSOLETE <varlistentry>
<term><menuchoice>
<guimenu>Insert</guimenu>
<guimenuitem>Sheet</guimenuitem>
</menuchoice></term>
<listitem><para><action>Add another worksheet.</action>
</para></listitem>
</varlistentry>-->
<varlistentry>
<term><menuchoice>
<guimenu>Insert</guimenu>
<guisubmenu>Cell Comment</guisubmenu>
</menuchoice></term>
<listitem><para><action><guimenuitem>Add/Modify Comment...</guimenuitem> or
<guimenuitem>Remove Comment</guimenuitem>.</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>Insert</guimenu>
<guimenuitem>Function...</guimenuitem>
</menuchoice></term>
<listitem><para><action>Insert a mathematical function.</action> See the
section <link linkend="formulas">Formulae</link> for more details.
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>Insert</guimenu>
<guimenuitem>Series...</guimenuitem>
</menuchoice></term>
<listitem><para><action>Insert a series.</action> See the section
<link linkend="series">Series</link> for more details.
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>Insert</guimenu>
<guimenuitem>Link...</guimenuitem>
</menuchoice></term>
<listitem><para><action>Insert a link into the selected cell.</action>
See the section
<link linkend="hyper">Link Cells</link> for more details.
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>Insert</guimenu>
<guimenuitem>Special Character...</guimenuitem>
</menuchoice></term>
<listitem><para><action>Insert a special character into the selected cell.</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>Insert</guimenu>
<guisubmenu>Object</guisubmenu>
</menuchoice></term>
<listitem><para><action>Embed another &koffice; document into the sheet.</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>Insert</guimenu>
<guimenuitem>Chart</guimenuitem>
</menuchoice></term>
<listitem><para><action>Insert a chart.</action> See the section
<link linkend="insertchart">Inserting a Chart</link> for more details.
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>Insert</guimenu>
<guimenuitem>Picture</guimenuitem>
</menuchoice></term>
<listitem><para><action>Opens the standard &tde; file dialog</action>
to insert a picture.
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>Insert</guimenu>
<guisubmenu>External Data</guisubmenu>
</menuchoice></term>
<listitem><para><action>Insert data <guilabel>From Database...</guilabel>,
<guilabel>From Text File...</guilabel> or <guilabel>From
Clipboard...</guilabel>.</action> See the section <link linkend="insertdata">Inserting
External Data</link> for more details.
</para></listitem>
</varlistentry>
</variablelist>
</para>
</sect1>
<sect1 id="formatmenu">
<title>The <guimenu>Format</guimenu> Menu</title>
<para><variablelist>
<varlistentry>
<term><menuchoice>
<shortcut>
<keycombo action="simul">&Alt;&Ctrl;<keycap>F</keycap></keycombo>
</shortcut>
<guimenu>Format</guimenu>
<guimenuitem>Cell Format...</guimenuitem>
</menuchoice></term>
<listitem><para><action>Format selected cell(s).</action> See the
<link linkend="formatspread">Spreadsheet Formatting</link> section for more
details.
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>Format</guimenu>
<guimenuitem>Properties</guimenuitem>
</menuchoice></term>
<listitem><para><action>Opens a dialog</action> to change the properties of
an inserted object or picture.
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>Format</guimenu>
<guimenuitem>Change Angle...</guimenuitem>
</menuchoice></term>
<listitem><para><action>Change angle of displayed text in selected cell(s).
</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>Format</guimenu>
<guimenuitem>Decrease Indent</guimenuitem>
</menuchoice></term>
<listitem><para><action>Move text in selected cell(s) to the left.</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>Format</guimenu>
<guimenuitem>Increase Indent</guimenuitem>
</menuchoice></term>
<listitem><para><action>Move text in selected cell(s) to the right.</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>Format</guimenu>
<guimenuitem>Increase Precision</guimenuitem>
</menuchoice></term>
<listitem><para><action>Increase displayed precision of numbers in selected
cell(s).</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>Format</guimenu>
<guimenuitem>Decrease Precision</guimenuitem>
</menuchoice></term>
<listitem><para><action>Decrease displayed precision of numbers in selected
cell(s).</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>Format</guimenu>
<guimenuitem>Adjust Row & Column</guimenuitem>
</menuchoice></term>
<listitem><para><action>Set row and column sizes to show selected cell(s)
properly.</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>Format</guimenu>
<guisubmenu>Row</guisubmenu>
</menuchoice></term>
<listitem><para><action>Resize, equalize, hide or show row(s).</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>Format</guimenu>
<guisubmenu>Column</guisubmenu>
</menuchoice></term>
<listitem><para><action>Resize, equalize, hide or show column(s).</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>Format</guimenu>
<guisubmenu>Sheet</guisubmenu>
</menuchoice></term>
<listitem><para><action>Remove, hide, show worksheet or configure
advanced sheet properties.</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>Format</guimenu>
<guimenuitem>AutoFormat...</guimenuitem>
</menuchoice></term>
<listitem><para><action>Autoformat the selected cells: a dialog let you choose betwen two proposed formats.</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>Format</guimenu>
<guimenuitem>Style Manager</guimenuitem>
</menuchoice></term>
<listitem><para><action>Create, Modify or delete cell format styles.</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>Format</guimenu>
<guisubmenu>Style</guisubmenu>
</menuchoice></term>
<listitem><para><action>Apply a style to selected cell(s).</action>
To manage styles use <menuchoice>
<guimenu>Format</guimenu><guimenuitem>Style Manager...</guimenuitem>
</menuchoice>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>Format</guimenu>
<guimenuitem>Create Style From Cell...</guimenuitem>
</menuchoice></term>
<listitem><para><action>Create a new style from the format of the
selected cell.</action>
To manage styles use <menuchoice>
<guimenu>Format</guimenu><guimenuitem>Style Manager...</guimenuitem>
</menuchoice>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>Format</guimenu>
<guimenuitem>Page Layout...</guimenuitem>
</menuchoice></term>
<listitem><para><action>Format printed page layout.</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>Format</guimenu>
<guisubmenu>Print Range</guisubmenu>
</menuchoice></term>
<listitem><para><action>Define or reset the print range.</action>
</para></listitem>
</varlistentry>
</variablelist></para>
</sect1>
<sect1 id="datamenu">
<title>The <guimenu>Data</guimenu> Menu</title>
<para><variablelist>
<varlistentry>
<term><menuchoice>
<guimenu>Data</guimenu>
<guimenuitem>Sort...</guimenuitem>
</menuchoice></term>
<listitem><para><action>Sort data in selected cells.</action> See the section
<link linkend="sort">Sorting Data</link> for more details.
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>Data</guimenu>
<guimenuitem>Text to Columns...</guimenuitem>
</menuchoice></term>
<listitem><para>This option attempts to interpret text in the selected cell(s)
as <acronym>CSV</acronym> data, placing each
item into a different cell in the row.
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>Data</guimenu>
<guimenuitem>Insert Columns</guimenuitem>
</menuchoice></term>
<listitem><para><action>Insert new column(s) at left of selected column(s).
</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>Data</guimenu>
<guimenuitem>Insert Rows</guimenuitem>
</menuchoice></term>
<listitem><para><action>Insert new row(s) above selected row(s).
</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>Data</guimenu>
<guimenuitem>Delete Columns</guimenuitem>
</menuchoice></term>
<listitem><para><action>Delete selected column(s).</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>Data</guimenu>
<guimenuitem>Delete Rows</guimenuitem>
</menuchoice></term>
<listitem><para><action>Delete selected row(s).</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>Data</guimenu>
<guimenuitem>Insert Cells...</guimenuitem>
</menuchoice></term>
<listitem><para><action>Insert new cell(s).</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>Data</guimenu>
<guimenuitem>Remove Cells...</guimenuitem>
</menuchoice></term>
<listitem><para><action>Remove selected cell(s).</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>Data</guimenu>
<guimenuitem>Merge Cells</guimenuitem>
</menuchoice></term>
<listitem><para><action>Merge selected cells.</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>Data</guimenu>
<guimenuitem>Dissociate Cells</guimenuitem>
</menuchoice></term>
<listitem><para><action>Dissociate (split apart) previously merged cells.
</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>Data</guimenu>
<guimenuitem>Show Area...</guimenuitem>
</menuchoice></term>
<listitem><para><action>Change &kspread;'s focus to show a previously
named area.</action> See the section <link linkend="namedareas">Named Cells
and Areas</link> for further details.
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>Data</guimenu>
<guimenuitem>Subtotals...</guimenuitem>
</menuchoice></term>
<listitem><para><action>Create different kinds of subtotals to a
database.</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>Data</guimenu>
<guimenuitem>Goal Seek...</guimenuitem>
</menuchoice></term>
<listitem><para><action>Open the Goal Seek dialog box</action>. See
<link linkend="goalseek">Goal Seeking</link> for details.
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>Data</guimenu>
<guimenuitem>Consolidate...</guimenuitem>
</menuchoice></term>
<listitem><para><action>Consolidate data.</action> See the section
<link linkend="consolidate">Consolidating Data</link> for more details.
</para></listitem>
</varlistentry>
</variablelist></para>
</sect1>
<sect1 id="toolsmenu">
<title>The <guimenu>Tools</guimenu> Menu</title>
<para><variablelist>
<varlistentry>
<term><menuchoice>
<guimenu>Tools</guimenu>
<guimenuitem>Spelling...</guimenuitem>
</menuchoice></term>
<listitem><para><action>Check spelling of words in the worksheet.</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>Tools</guimenu>
<guimenuitem>Custom Lists...</guimenuitem>
</menuchoice></term>
<listitem><para><action>View or amend the special series of words recognized
by &kspread;.</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>Tools</guimenu>
<guimenuitem>Protect Sheet...</guimenuitem>
</menuchoice></term>
<listitem><para>
<action>Protect the sheet with a password. A dialog pops up prompting you for a password. Unchecking this option will prompt you for the password in order to unprotect the sheet. Protecting a sheet means protecting all cells in the sheet. In a protected sheet, the cells cannot be reformatted or overwritten.</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>Tools</guimenu>
<guimenuitem>Protect Document...</guimenuitem>
</menuchoice></term>
<listitem><para>
<action>Protect the whole document with a password. A dialog pops up prompting
you for a password. Unchecking this option will prompt you for the password in
order to unprotect the document. In a protected document you cannot rename or
remove a sheet. Document protection does not mean that each individual sheet
is protected.</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<shortcut>
<keycombo action="simul">&Shift;<keysym>F9</keysym></keycombo>
</shortcut>
<guimenu>Tools</guimenu>
<guimenuitem>Recalculate Sheet</guimenuitem>
</menuchoice></term>
<listitem><para><action>Recalculate formulae in the current sheet.</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<shortcut>
<keysym>F9</keysym>
</shortcut>
<guimenu>Tools</guimenu>
<guimenuitem>Recalculate Document</guimenuitem>
</menuchoice></term>
<listitem><para><action>Recalculate all sheets.</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>Tools</guimenu>
<guimenuitem>Insert Calendar...</guimenuitem>
</menuchoice></term>
<listitem><para><action>Insert a calendar in your sheet. A dialog asks you for the start and end dates. The corresponding calendar is then inserted from the current cell.
</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>Tools</guimenu>
<guimenuitem>Script Manager...</guimenuitem>
</menuchoice></term>
<listitem><para><action>Opens</action> the <guilabel>Scripts Manager</guilabel> dialog to execute, load, unload, install, uninstall and get more scripts.
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>Tools</guimenu>
<guisubmenu>Scripts</guisubmenu>
</menuchoice></term>
<listitem><para>Here you can execute the script <guilabel>Export to HTML File</guilabel> or start the <guilabel>Script Editor</guilabel>.
</para></listitem>
</varlistentry>
</variablelist></para>
</sect1>
<sect1 id="settingsmenu">
<title>The <guimenu>Settings</guimenu> Menu</title>
<para><variablelist>
<varlistentry>
<term><menuchoice>
<guimenu>Settings</guimenu>
<guimenuitem>Show/Hide Status Bar</guimenuitem>
</menuchoice></term>
<listitem><para><action>Show or hide the Status Bar.</action>
The Status Bar shows additional information for selected items and
instant calculations of the selected cells.
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>Settings</guimenu>
<guimenuitem>Show/Hide Tab Bar</guimenuitem>
</menuchoice></term>
<listitem><para><action>Show or hide the Tab Bar.</action>
All Sheets of the current Document can be accessed through the Tab Bar.
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>Settings</guimenu>
<guimenuitem>Show/Hide Formula Bar</guimenuitem>
</menuchoice></term>
<listitem><para><action>Show or hide the Formula Bar.</action>
The Formula Bar can be used to edit the content of the selected cell.
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>Settings</guimenu>
<guisubmenu>Toolbars</guisubmenu>
</menuchoice></term>
<listitem><para><action>Show or hide the toolbars: <guilabel>File</guilabel>,
<guilabel>Edit</guilabel>, <guilabel>Navigation</guilabel>,
<guilabel>Format</guilabel> and <guilabel>Color/Border</guilabel>.</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>Settings</guimenu>
<guimenuitem>Configure Shortcuts...</guimenuitem>
</menuchoice></term>
<listitem><para><action>Configure the keyboard shortcuts used by &kspread;.
</action> See the section on <link linkend="configshort">configuring shortcuts
</link> for more details.
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>Settings</guimenu>
<guimenuitem>Configure Toolbars...</guimenuitem>
</menuchoice></term>
<listitem><para><action>Configure the toolbars.</action> The section on
<link linkend="configtoolbars">configuring toolbars</link> has more
information.
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenu>Settings</guimenu>
<guimenuitem>Configure &kspread;...</guimenuitem>
</menuchoice></term>
<listitem><para><action>General &kspread; configuration.</action> See the
section on <link linkend="configdialog">&kspread; configuration</link> for
more details.
</para></listitem>
</varlistentry>
</variablelist></para>
</sect1>
<sect1 id="helpmenu">
<title>The <guimenu>Help</guimenu> Menu</title>
&help.menu.documentation;
</sect1>
<sect1 id="rmbmenu">
<title>The Right Mouse Button Menu</title>
<para>This section describes the items in the pop up menu obtained by
<mousebutton>right</mousebutton> clicking on a selected cell or cells,
row(s) or column(s).
</para>
<para><variablelist>
<varlistentry>
<term><menuchoice>
<shortcut>
<keycombo action="simul">&Alt;&Ctrl;<keycap>F</keycap></keycombo>
</shortcut>
<guimenuitem>Cell Format...</guimenuitem>
</menuchoice></term>
<listitem><para><action>Format selected cell(s).</action> See the
<link linkend="formatspread">Spreadsheet Formatting</link> section for more
details.
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<shortcut>
<keycombo action="simul">&Ctrl;<keycap>X</keycap></keycombo>
</shortcut>
<guimenuitem>Cut</guimenuitem>
</menuchoice></term>
<listitem><para><action>Put selected item(s) into the clipboard.</action> If
you then do a <guilabel>Paste</guilabel> the item(s) will be moved from the
original location to the new one.
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<shortcut>
<keycombo action="simul">&Ctrl;<keycap>C</keycap></keycombo>
</shortcut>
<guimenuitem>Copy</guimenuitem>
</menuchoice></term>
<listitem><para><action>Copy selected item(s) into the clipboard.</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<shortcut>
<keycombo action="simul">&Ctrl;<keycap>V</keycap></keycombo>
</shortcut>
<guimenuitem>Paste</guimenuitem>
</menuchoice></term>
<listitem><para><action>Paste item(s) from the clipboard to the selected cells.
</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenuitem>Special Paste...</guimenuitem>
</menuchoice></term>
<listitem><para><action>Special forms of Paste.
</action> See the sections <link linkend="specialpaste">Other Paste
Modes</link> and <link linkend="sumspecialpaste">Arithmetic using Special
Paste</link> for more details.
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenuitem>Paste with Insertion</guimenuitem>
</menuchoice></term>
<listitem><para><action>Paste from the clipboard to the selected cell(s), moving the
previous cell(s) to make room.</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenuitem>Delete</guimenuitem>
</menuchoice></term>
<listitem><para><action>Delete contents of selected cell(s).</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenuitem>Adjust Row & Column</guimenuitem>
</menuchoice></term>
<listitem><para><action>Change size of row and column to display selected
cell(s) completely.</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenuitem>Default</guimenuitem>
</menuchoice></term>
<listitem><para><action>Set default formats for selected cell(s).</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenuitem>Area Name...</guimenuitem>
</menuchoice></term>
<listitem><para><action>Name selected area.</action> See the section
<link linkend="namedareas">Named Areas</link> for more details.
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenuitem>Resize Row...</guimenuitem>
</menuchoice></term>
<listitem><para><action>Change height of selected row.</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenuitem>Adjust Row</guimenuitem>
</menuchoice></term>
<listitem><para><action>Change height of selected row to display cell(s)
completely.</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenuitem>Resize Column...</guimenuitem>
</menuchoice></term>
<listitem><para><action>Change width of selected column.</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenuitem>Adjust Column</guimenuitem>
</menuchoice></term>
<listitem><para><action>Change width of selected column to display cell(s)
completely.</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenuitem>Insert Cells...</guimenuitem>
</menuchoice></term>
<listitem><para><action>Insert new cell(s) at selected location, moving
existing cell(s) to make room.</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenuitem>Remove Cells...</guimenuitem>
</menuchoice></term>
<listitem><para><action>Remove selected cell(s), moving other cell(s) to
occupy the space left by the removed cell(s).</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenuitem>Insert Rows</guimenuitem>
</menuchoice></term>
<listitem><para><action>Insert new row(s) above selected row(s).
</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenuitem>Delete Rows</guimenuitem>
</menuchoice></term>
<listitem><para><action>Delete selected row(s).</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenuitem>Hide Rows</guimenuitem>
</menuchoice></term>
<listitem><para><action>Hides selected row(s).</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenuitem>Show Rows</guimenuitem>
</menuchoice></term>
<listitem><para><action>Shows selected row(s).
In order to show hidden rows you need to select a range of rows that
includes the hidden rows.</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenuitem>Insert Columns</guimenuitem>
</menuchoice></term>
<listitem><para><action>Insert new column(s) at left of selected column(s).
</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenuitem>Delete Columns</guimenuitem>
</menuchoice></term>
<listitem><para><action>Delete selected column(s).</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenuitem>Hide Columns</guimenuitem>
</menuchoice></term>
<listitem><para><action>Hides selected column(s).</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenuitem>Show Columns</guimenuitem>
</menuchoice></term>
<listitem><para><action>Shows selected column(s).
In order to show hidden columns you need to select a range of columns that
includes the hidden columns.</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenuitem>Add/Modify Comment...</guimenuitem>
</menuchoice></term>
<listitem><para><action>Add or modify a comment to the selected cell.</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenuitem>Selection List...</guimenuitem>
</menuchoice></term>
<listitem><para><action>Lets you select and paste text from any
cell of the current selection of cells into the selected cell.</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term><menuchoice>
<guimenuitem>Show Related Words</guimenuitem>
</menuchoice></term>
<listitem><para><action>Opens the <guilabel>Related Words</guilabel> dialog box.</action>
</para></listitem>
</varlistentry>
</variablelist></para>
</sect1>
<sect1 id="othershort">
<title>Other Shortcuts</title>
<para>This section describes those &kspread; shortcut keys used for operations
that do not appear in any of the menus.</para>
<variablelist>
<varlistentry>
<term>
<keycombo action="simul">&Ctrl;<keysym>Arrow keys</keysym></keycombo>
</term>
<listitem><para><action>If the selected cell is occupied then move the
cell cursor to the start or end of the occupied block in the current row or
column. If the selected cell is not occupied then move the cell cursor to
the start or end of the block of unoccupied cells in the current row or column.
</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term>
<keycombo action="simul">&Ctrl;&Shift;<keysym>Arrow keys</keysym></keycombo>
</term>
<listitem><para><action>If the selected cell is occupied then select all
occupied cells to the start or end of that block of occupied cells in the
current row or column.
If the selected cell is not occupied then select all unoccupied cells to the
start or end of that block of unoccupied cells in the current row or column.
</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term>
<keysym>Page Down</keysym>
</term>
<listitem><para><action>Move the cell cursor 10 cells down.</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term>
<keysym>Page Up</keysym>
</term>
<listitem><para><action>Move the cell cursor 10 cells up.</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term>
<keycombo action="simul">&Ctrl;<keysym>Page Down</keysym></keycombo>
</term>
<listitem><para><action>Move to the next sheet.</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term>
<keycombo action="simul">&Ctrl;<keysym>Page Up</keysym></keycombo>
</term>
<listitem><para><action>Move to the previous sheet.</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term>
<keysym>F4</keysym>
</term>
<listitem><para><action>Change cell reference</action> between normal and
<link linkend="absolute">absolute reference</link> types.
</para></listitem>
</varlistentry>
<varlistentry>
<term>
<keycombo action="simul">&Ctrl;<keysym>&</keysym></keycombo>
</term>
<listitem><para><action>Add a border to the selected cell(s).</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term>
<keycombo action="simul">&Ctrl;<keysym>$</keysym></keycombo>
</term>
<listitem><para><action>Display the value of the selected cell(s) in Money
format.</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term>
<keycombo action="simul">&Ctrl;<keysym>%</keysym></keycombo>
</term>
<listitem><para><action>Display the value of the selected cell(s) in
Percentage format.</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term>
<keycombo action="simul">&Ctrl;<keysym>^</keysym></keycombo>
</term>
<listitem><para><action>Display the value of the selected cell(s) in
Scientific format.</action>
</para></listitem>
</varlistentry>
<varlistentry>
<term>
<keycombo action="simul">&Ctrl;<keysym>#</keysym></keycombo>
</term>
<listitem><para><action>Display the value of the selected cell(s) in
Date format</action>. The value is taken as the number of days since
1 January 1900.
</para></listitem>
</varlistentry>
<varlistentry>
<term>
<keycombo action="simul">&Ctrl;<keysym>@</keysym></keycombo>
</term>
<listitem><para><action>Display the value of the selected cell(s) in
Time format</action>. The value is taken as the number of seconds since
midnight.
</para></listitem>
</varlistentry>
<varlistentry>
<term>
<keycombo action="simul">&Ctrl;<keysym>!</keysym></keycombo>
</term>
<listitem><para><action>Display the value of the selected cell(s) in
normal Number format</action>.
</para></listitem>
</varlistentry>
</variablelist>
</sect1>
</chapter>
