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94 lines
6.1 KiB
94 lines
6.1 KiB
<sect1 id="expressions">
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<sect1info>
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<authorgroup>
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<author>
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<firstname>Mike</firstname>
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<surname>McBride</surname>
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</author>
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<!-- TRANS:ROLES_OF_TRANSLATORS -->
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</authorgroup>
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</sect1info>
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<title>Expressions </title>
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<indexterm><primary>expressions</primary></indexterm>
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<para>Expressions are a way to quickly insert common phrases into a document. Once an expression has been selected, the
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text is inserted into &kword;.</para>
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<note><para> Expressions are different from variables. Expressions are inserted as regular text, can only be
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changed later by manually editing the text. Variables, insert a placeholder in the document which can be automatically updated at
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a later date.</para></note>
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<sect2 id="expressions-insert"><title>Using expressions</title>
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<para>To use an expression could not be easier.</para>
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<para>Simply place the cursor at the location you want the expression inserted and select
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<menuchoice>
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<guimenu>Insert</guimenu><guisubmenu>Expression</guisubmenu>
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</menuchoice> from the menubar. This will give you a submenu with groups of expressions. Select the group that is appropriate
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for your expression. This will bring up a list of expressions available to you. Select the appropriate expression.</para>
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<para>Once selected, that expression will be inserted at the cursor position.</para>
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</sect2>
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<sect2 id="expressions-add"><title>Add, change and delete expression groups and expressions</title>
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<para>Adding an expression is accomplished by selecting <menuchoice>
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<guimenu>Tools</guimenu><guimenuitem>Edit Personal Expressions...</guimenuitem>
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</menuchoice> from the menubar. This will bring up a dialog box. </para>
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<screenshot>
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<mediaobject>
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<imageobject>
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<imagedata fileref="expression.png" format="PNG"/></imageobject>
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</mediaobject>
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</screenshot>
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<para>The list at the left shows you all available groups (<emphasis>Employees</emphasis> and <emphasis>Notices</emphasis>
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in the example above).
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<emphasis>Notices</emphasis> is the currently selected group.</para>
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<sect3 id="expression-add-group"><title>Add a new group</title>
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<para>You will need to create a new group the first time you want to add a new expression. &kword;
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will not allow the user to edit or remove any predefined expressions. You create a new group by clicking on the
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<guibutton>New</guibutton> located <emphasis>below the group list</emphasis>. A new group will be created
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with the name <emphasis>new group</emphasis>. You can change the name of the new group by clicking on the
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newly created group in the group list on the left, then editing the text box on the right labeled <guilabel>Group name:</guilabel>.</para>
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</sect3>
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<sect3 id="expression-add-rename-group"><title>Change the name of a group</title>
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<para>To change the name of a group, simply click on the group in the list on the left side of the dialog. Type the new name in the text
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box labeled <guilabel>Group name:</guilabel>.</para>
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</sect3>
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<sect3 id="expression-add-delete-group"><title>Delete a group</title>
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<para>To delete a group, click on the group in the list on the left side of the dialog.</para>
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<warning><para>Be sure you have selected the correct group prior to clicking on the <guibutton>Delete</guibutton>
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button. &kword; will not give you the opportunity to restore the group if it is accidentally deleted.</para></warning>
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<para> Click on the
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<guibutton>Delete</guibutton> button <emphasis>below the group list</emphasis>. The group and all of the expressions it
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contained are immediately deleted.</para>
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<note><para>Deleting an expression with this dialog does not delete the expression from any document. It only removes the
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expression from the menus.</para></note>
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</sect3>
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<sect3 id="expression-add-expression"><title>Add a new expression to a group</title>
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<para>The left side of the dialog box lists all the available groups. Select the group you want to add your expression to by
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clicking with the &LMB; on the name of the group. The list on the right of the dialog labeled
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<guilabel>Expressions</guilabel> lists all the current expressions in the current group.</para>
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<para>To add an expression, click on the <guibutton>New</guibutton> located <emphasis>below the expression list</emphasis>.</para>
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<para>A new expression is created called <emphasis>empty</emphasis>. Type your new expression in the textbox below the list of expressions.</para>
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</sect3>
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<sect3 id="expression-change-expression"><title>Edit an expression in a group</title>
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<para>The left side of the dialog box lists all the available groups. Select the group that contains your expression to by
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clicking with the &LMB; on the name of the group. The list on the right of the dialog labeled
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<guilabel>Expressions</guilabel> lists all the current expressions in the current group.</para>
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<para>Click on the expression you want to edit in the expression list on the right.</para>
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<para>Click in the text box below the expression list. You can now edit your expression in the textbox below the list of expressions.</para>
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<para>When you are finished adding new expressions, simply click <guibutton>OK</guibutton>.</para>
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</sect3>
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<sect3 id="expression-delete-expression"><title>Delete an expression</title>
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<para>To delete an expression, click on the group in the list on the left side of the dialog. This will show a list of the expressions
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belonging to that group in the listbox on the right labeled <guilabel>Expressions</guilabel>.</para>
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<para>Select the expression you want to delete by clicking once with the &LMB;.</para>
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<warning><para>Be sure you have selected the correct expression prior to clicking on the <guibutton>Delete</guibutton>
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button. &kword; will not give you the opportunity to restore the expression if it is accidentally deleted.</para></warning>
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<para> Click on the
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<guibutton>Delete</guibutton> button <emphasis>below the expression list</emphasis>. The
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expression is immediately deleted.</para>
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<note><para>Deleting an expression with this dialog does not delete the expression from any document. It only removes the
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expression from the menus.</para></note>
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<para>When you are finished making changes, simply click <guibutton>OK</guibutton>.</para>
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</sect3>
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</sect2>
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</sect1>
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