<othercredit role="translator"><firstname>Andrew</firstname><surname>Coles</surname><affiliation><address><email>andrew_coles@yahoo.co.uk</email></address></affiliation><contrib>British English English</contrib></othercredit>
<para>Each menu item is discussed below. When there is a keyboard shortcut that performs a menu item function, the default shortcut is listed with the menu item.</para>
<para>Will compact all folders, &ie; it will really move and delete the messages on disk according to how you have moved and deleted them in &kmail;.</para>
<para>Delete old messages from all folders, according to the rules in each folder's <link linkend="folders-properties-window">Properties dialogue</link> (the default is not to delete old messages at all).</para>
<para>This will remove all changes that you have done locally to your IMAP folders and re-download everything from the server. Use this if the local cache was corrupted.</para>
<listitem><para>Checks for new messages in all your accounts, except those that have <guilabel>Exclude from "Check Mail"</guilabel> enabled.</para>
<para>Edits the selected message if it is editable. Only messages in the <guilabel>outbox</guilabel> and <guilabel>drafts</guilabel> folder can be edited.</para>
<para>Moves the selected messages to the wastebin folder. If the selected messages are already in the wastebin folder, they will really be deleted.</para>
<para>Changes the way attachments appear in the <guilabel>Message pane</guilabel> (independent of the MIME Tree). With <guimenuitem>Icons</guimenuitem> all attachments appear as icons at the bottom of the message. <guimenuitem>Smart</guimenuitem> will show attachments as icons, unless the message suggests that they should be displayed inline. You can suggest that certain attachments should be shown inline in your own messages when you select <guilabel>Suggest automatic display</guilabel> in the attachment's properties dialogue. <guimenuitem>Inline</guimenuitem> shows the contents of the attachments at the bottom of the message. Attachments that cannot be displayed, ⪚ compressed files, will still be shown as an icon. <guimenuitem>Hide</guimenuitem> will not show attachments. </para>
<para>Allows you to specify whether the number of unread messages should be shown in brackets next to the folder name (<guilabel>View After Folder Name</guilabel>) or in a separate column (<guilabel>View in Separate Column</guilabel>)</para>
<para>If <menuchoice><guimenu>Folder</guimenu><guimenuitem>Thread Messages</guimenuitem> </menuchoice> is activated, this will display the thread of the current message, &ie; all messages that are replies to the current message.</para>
<para>If <menuchoice><guimenu>Folder</guimenu><guimenuitem>Thread Messages</guimenuitem> </menuchoice> is activated, this will hide the thread of the current message, &ie; it will hide all messages that are replies to the current message.</para>
<para>Shows the message and its complete headers in plain text format in a new window. This can be useful to find out the origin of a mail. You should know that it is easy to fake the <literal>From:</literal> header of a mail, but one can still find out which mail servers have been used to send the message by looking at the <literal>Received:</literal> lines in the header.</para>
<para>Uses a fixed width (monospaced) font to display the messages in the current folder. The font to be used can be configured in the <guilabel>Appearance</guilabel> section of &kmail;'s configuration dialogue.</para>
<para>Lets you choose the character encoding to be used in the Message Pane. The default, <guilabel>Auto</guilabel>, should work in almost all cases.</para>
<para>Selects the next unread message in the message list. If there is no unread message below the currently selected message then the behaviour depends on the value of the <xref linkend="configure-misc-folders-go-unread"/> option.</para>
<para>Selects the previous unread message in the message list. If there is no unread message above the currently selected message then the behaviour depends on the value of the <xref linkend="configure-misc-folders-go-unread"/> option.</para>
<para>Compacts the folder file to reduce its disk space usage. Usually &kmail; compacts all folders automatically, but under certain circumstances you might want to compact a folder manually.</para>
<para>Deletes old messages from the current folder or moves them to another folder, according to the rules in the folder's <guilabel>Properties</guilabel> dialogue (the default is not to delete or move old messages). Usually &kmail; does this automatically, but under certain circumstances you might want to expire a folder manually..</para>
<para>Moves all of the messages in the selected folder into the wastebin folder. This is only available if the currently selected folder is not a wastebin folder.</para>
<para>If enabled then &html; messages in this folders will be shown using &html; rendering. For security reasons, we recommend to only activate this for folders which only contain trusted messages.</para>
<para>If enabled then the messages in the message list are shown in a tree-like list, with replies showing up directly under the message they reply to.</para>
<para>If enabled then the messages are not only grouped according to special information included in the messages but also according to their subject, &ie; messages with the same subject are considered as being related. If many messages are threaded below unrelated messages then you might want to disable this option. </para>
<para>Opens up the <link linkend="folders-properties-window">Properties dialogue</link> which lets you change the settings for the selected folder.</para>
<para>Opens the composer window so you can write a new mail. If the current folder holds a mailing list and has a posting address defined, this address will be the default <guilabel>To:</guilabel> address.</para>
<para>Opens up the composer window, inserts the quoted text of the currently selected message and presets the <guilabel>To:</guilabel> field either with the mailing-list address (if you reply to a mailing-list message) or with the preferred reply address of the sender. If you want to control which address the <guilabel>To:</guilabel> field is preset with then you should either use <menuchoice><guimenu>Message</guimenu><guimenuitem>Reply to Author...</guimenuitem></menuchoice> or <menuchoice><guimenu>Message</guimenu><guimenuitem>Reply to Mailing-List...</guimenuitem></menuchoice>. Your identity will automatically be set to the one which this message was sent to.</para>
<para>Opens up the composer window, inserts the quoted text of the currently selected message and presets the <guilabel>To:</guilabel> field either with the mailing-list address (if you reply to a mailing-list message) or with the preferred reply address of the sender. The <guilabel>Copy to (CC):</guilabel> field is preset with the addresses of all other recipients of the currently selected message excluding your own addresses. Your identity will automatically be set to the one which this message was sent to.</para>
<para>Opens up the composer window, inserts the quoted text of the currently selected message and presets the <guilabel>To:</guilabel> field with the preferred reply address of the sender. Your identity will automatically be set to the one which this message was sent to.</para>
<para>Opens up the composer window, inserts the quoted text of the currently selected message and presets the <guilabel>To:</guilabel> field with the mailing-list address. If you did not specify a mailing-list address for the currently selected folder and &kmail; cannot determine the posting address from the currently selected message then the <guilabel>To:</guilabel> field will be empty. Your identity will automatically be set to the one which this message was sent to.</para>
<para>Forwards the message to a new recipient. Using <guimenuitem>Inline</guimenuitem>, the message's text and some important header fields will be copied to the body of the new message with a text marking the forwarded part. Attachments will be forwarded as attachments of the new message. Using <guimenuitem>As Attachment</guimenuitem> the message and its attachments will become an attachment of the new message. The original message headers will be included in the forwarded message, too. <guimenuitem>Redirect</guimenuitem> works like forward, except that the message stays the same (even the <guilabel>From:</guilabel> field). The user who redirected the message is added in special header fields (<literal>Redirect-From</literal>, <literal>Redirect-Date</literal>, <literal>Redirect-To</literal>, &etc;).</para>
<para>Sends the message back to the sender with a notice that it cannot be delivered. This is nearly exactly the message you get from a mail relay if the user does not exist. This option was originally added to reply to spam, but as spam today comes almost only from faked email addresses, it should not be used on spam. The same is true for messages that contain a virus: some <acronym>ISP</acronym>s check if an outgoing message contains a virus. Bouncing messages containing a virus is a very bad idea, you could end up disconnected by your <acronym>ISP</acronym>.</para>
<para>Opens a composer window with the currently selected message so it can be sent again. This is only available for messages which you have sent or, more precisely, for messages which have the <guilabel>sent</guilabel> status.</para>
<para>Allows you to change the status of all messages in a thread. The possible states are the same as for <menuchoice><guimenu>Message</guimenu> <guimenuitem>Mark Message</guimenuitem></menuchoice>.</para>
<para>Allows you to apply an individual filter to the selected messages. Only filters for which you enabled the <guilabel>Add this filter to the Apply Filter menu</guilabel> option will be available.</para>
<para>Opens up a search window that lets you search for messages with certain characteristics, ⪚ a certain subject. Start the search by entering some values and press <guibutton>Search</guibutton>. Click on one of the resulting messages and it will appear in the <guilabel>Message pane</guilabel>.</para>
<para>Starts <ulink url="/kwatchgnupg"><application>KWatchGnuPG</application></ulink>, a tool to present the debug output of <application>GnuPG</application> application. If signing, encryption, or verification mysteriously stop working, you might find out why by looking at the log. </para>
<para>Starts up <application>kmailcvt</application> (which is part of tdepim). This application lets you import messages from several email clients &kmail;. </para>
<para><guilabel>Out of Office reply</guilabel> functionality relies on server-side filtering. To be able to use it you need to configure the <link linkend="receiving-mail">Filtering tab</link> (see option relevant to kolab server) of your <guilabel>IMAP</guilabel> account set-up. </para>
<para>Opens up the <link linkend="filter-dialog-id">Filter dialogue</link> with a new filter added. This new filter is based on fields of the current mail, depending on which sub menu item you select.</para>
<para>Opens up the viewer window for the filter log; there you find some options to control the logging of the filtering process. In the log you will find valuable information about what filter rules were used, what was the result of the evaluation of those rules and which filter actions were applied to a message.</para>
<para>Sends the message immediately. If you use SMTP to send your messages and the SMTP server is not reachable, the message will be put into the outbox and you will get an error message. You can then later send the messages in the outbox using <menuchoice><guimenu>File</guimenu><guimenuitem>Send Queued</guimenuitem></menuchoice>.</para>
<para>Queues the message in the outbox for sending it later using <menuchoice><guimenu>File</guimenu><guimenuitem>Send Queued</guimenuitem></menuchoice>. </para>
<para>Cutting text works as with most editors: the selected text is removed and put into the clipboard. Note that you can also select text and drag it to a new position.</para>
<para>Copying text works as with most editors: the selected text is copied to the clipboard. Note that you can also select text while holding the &Ctrl; key and drag it to a new position to copy it.</para>
<para>This replaces multiple line breaks or spaces with single line breaks or spaces. It works on the current selection or on the complete message if there is no selection.</para>
<para>Uses a fixed width (monospaced) font to display the currently edited message. The font to be used can be configured in the <guilabel>Appearance</guilabel> section of &kmail;'s configuration dialogue.</para>
<para>Sets the priority of the message to Urgent. The receiver's email client has to support this or it will have no effect. &kmail; itself does not support priorities for incoming messages.</para>
<para>If you choose this option, you request a confirmation email once your message is downloaded and read by its recipient. This has to be supported and enabled by the receiver's email client in order to work. </para>
<para>See <xref linkend="configure-security-reading-mdns"/> for background information and ways to customise the read receipts that &kmail; itself sends. </para>
<para>Digitally sign the message using <application>OpenPGP</application>. You can learn more about this in the <link linkend="pgp">chapter on OpenPGP</link>.</para>
<para>Encrypt the message using <application>OpenPGP</application>. You can learn more about this in the <link linkend="pgp">chapter on OpenPGP</link>.</para>
<para>Choose the cryptographic message format to use to digitally sign and/or encrypt the message in. See <link linkend="cryptographic-message-formats">the previous description of each option</link> for more information. </para>
<para>Set the charset encoding of this message. The chosen encoding will appear in the header of the outgoing mail. You can use <guilabel>Auto</guilabel> for almost all cases, &kmail; will tell you if you need to select a different encoding manually.</para>
<para>Uses <ulink url="/tdespell/">&tdespell;</ulink> to check the spelling in the body of your message. Note that you have to configure &tdespell; with <menuchoice><guimenu>Settings</guimenu> <guimenuitem>Spellchecker...</guimenuitem></menuchoice> if you use it for the first time.</para>
