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284 lines
9.3 KiB
284 lines
9.3 KiB
<chapter id="outlook-to-vcalendar-ws">
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<chapterinfo>
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<authorgroup>
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<author>
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<firstname>Randy</firstname> <surname>Pearson</surname>
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<affiliation><address><email>blueboy@bamafolks.com</email></address></affiliation>
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<contrib>Original author</contrib>
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</author>
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<author>
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<firstname>Klaus</firstname> <surname>Stärk</surname>
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<affiliation><address><email>staerk@kde.org</email></address></affiliation>
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<contrib>Additionals texts</contrib>
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</author>
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<othercredit role="reviewer">
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<firstname>Eric</firstname> <surname>Bischoff</surname>
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<affiliation><address><email>e.bischoff@noos.fr</email></address></affiliation>
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<contrib>Editor</contrib>
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</othercredit>
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</authorgroup>
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<abstract>
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<para>This version of the &korganizer; workshop <quote>Outlook
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to vCalendar</quote> was released on October 17, 2002. See the
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<filename>ChangeLog</filename> for details.</para>
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<para>Please note that the descriptions and screenshots refer to version 3.1 of &korganizer;.</para>
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</abstract>
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<keywordset>
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<keyword>kdepim</keyword>
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<keyword>KOrganizer</keyword>
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<keyword>KOrganizer workshop</keyword>
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<keyword>Outlook</keyword>
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<keyword>vCalendar</keyword>
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<keyword>Outlook2VCal</keyword>
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</keywordset>
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<date>2002-10-17</date>
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<releaseinfo>3.1</releaseinfo>
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</chapterinfo>
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<title>KOrganizer workshop: Outlook to vCalendar</title>
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<sect1 id="outlook-to-vcalendar-overview">
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<title>Overview</title>
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<para>
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When moving from &Microsoft; Outlook® to using &kde;'s &korganizer;
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to manage schedules and appointments, you will probably wish to
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export your scheduling data from Outlook® and import it into
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&korganizer;. &Microsoft;'s Outlook® program does provide an export
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option that can save an appointment to the industry standard vCalendar
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format.
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</para>
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<para>
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Unfortunately, Outlook® will only export the appointment you have
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selected, one at a time. This is fine if you only wish to transfer a
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few appointments, but transferring the 200-300 appointments you may
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have in your Outlook® folder would not be much fun. Therefore,
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<ulink url="mailto:blueboy@bamafolks.com">Randy Pearson</ulink> created
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a small application named <application>Outlook2VCal</application> that
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can scan and export all the appointments to a vCalendar file at one time.
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</para>
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</sect1>
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<sect1 id="outlook-to-vcalendar-installation">
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<title>Installation</title>
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<para>
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The <application>Outlook2VCal 2.0</application> program is <ulink
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url="http://korganizer.kde.org/learning/importdata.html">delivered as a compress
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ZIP file</ulink>, which contains a <application>SETUP.EXE</application>
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application. Merely extract the files using your favorite utility,
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such as <ulink url="http://www.winzip.com">WinZip</ulink> and run the
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<application>SETUP.EXE</application> program to install the program
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on your Windows computer. This should be the same computer where you
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normally run &Microsoft; Outlook 97®, 2000® or 2002®.
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</para>
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<para>
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Depending on how up to date your system is, you may or may not be prompted
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to reboot during the installation.
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</para>
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</sect1>
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<sect1 id="outlook-to-vcalendar-export">
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<title>Export Usage</title>
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<para>
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After the program is installed, you can run it
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by accessing <menuchoice><guimenu>Start</guimenu>
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<guisubmenu>Programs</guisubmenu> <guisubmenu>Outlook2vCal</guisubmenu>
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<guimenuitem>Outlook2vCal</guimenuitem></menuchoice>. You should see
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this screen appear:
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</para>
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<screenshot id="screenshot-outlook2vcal-main">
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<screeninfo>Outlook2VCal main window</screeninfo>
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<mediaobject>
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<imageobject><imagedata fileref="o2v_main.png" format="PNG"/></imageobject>
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<textobject><phrase>Outlook2VCal main window</phrase></textobject>
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<caption><para>Outlook2VCal main window</para></caption>
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</mediaobject>
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</screenshot>
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<para>
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The program automatically attempts to communicate with Outlook®
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using OLE Automation. If an error is reported, this probably means you
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do not have Outlook® installed.
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</para>
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<para>
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You should first decide if you want to include information about holidays
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in the exported file or not. Normally you will probably not wish to
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do this, so the <guilabel>Skip Holidays</guilabel> box is checked by
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default. Next, click the <guibutton>Export</guibutton> button, which will
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display a standard <guilabel>File Save</guilabel> dialog box. Browse to
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the desired folder and enter the filename where you wish to create
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the new vCalendar data file.
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</para>
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<screenshot id="screenshot-outlook2vcal-save">
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<screeninfo>Outlook2VCal Save File dialog</screeninfo>
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<mediaobject>
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<imageobject><imagedata fileref="o2v_save.png" format="PNG"/></imageobject>
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<textobject><phrase>Outlook2VCal Save File dialog</phrase></textobject>
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<caption><para>Outlook2VCal Save File dialog</para></caption>
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</mediaobject>
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</screenshot>
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<para>
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Depending on the security settings in Outlook®, you may see this
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screen next. If so, be sure to allow access for a minute or two.
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</para>
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<screenshot id="screenshot-outlook2vcal-warning">
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<screeninfo>Outlook2VCal Warning message</screeninfo>
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<mediaobject>
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<imageobject><imagedata fileref="o2v_warning.png" format="PNG"/></imageobject>
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<textobject><phrase>Outlook2VCal Warning message</phrase></textobject>
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<caption><para>Outlook2VCal Warning message</para></caption>
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</mediaobject>
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</screenshot>
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<para>
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The program will display progress messages in its main window as it
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loads, converts and saves your appointments. Here is a final shot of
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what a successful run looks like:
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</para>
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<screenshot id="screenshot-outlook2vcal-progress">
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<screeninfo>Outlook2VCal Progress message</screeninfo>
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<mediaobject>
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<imageobject><imagedata fileref="o2v_progress.png" format="PNG"/></imageobject>
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<textobject><phrase>Outlook2VCal Progress message</phrase></textobject>
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<caption><para>Outlook2VCal Progress message</para></caption>
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</mediaobject>
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</screenshot>
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</sect1>
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<sect1 id="outlook-to-vcalendar-import">
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<title>Import Usage</title>
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<para>
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Now that you have exported Outlook's® appointments, the final step is
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to load the appointments into &korganizer;. Transfer the file over to the
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computer running &korganizer; (via network, floppy disk, whatever). Now,
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run &korganizer;. If desired, you can create a new calendar, or open an
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existing one.
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</para>
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<screenshot id="screenshot-outlook2vcal-importing1">
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<screeninfo>Outlook2VCal Importing Data #1</screeninfo>
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<mediaobject>
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<imageobject><imagedata fileref="o2v_importing1.png" format="PNG"/></imageobject>
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<textobject><phrase>Outlook2VCal Importing Data #1</phrase></textobject>
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<caption><para>Outlook2VCal Importing Data #1</para></caption>
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</mediaobject>
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</screenshot>
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<para>
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Now, choose the <menuchoice><guimenu>File</guimenu><guisubmenu>Import</guisubmenu>
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<guimenuitem>Import Calendar</guimenuitem></menuchoice> menu item. Browse and/or enter
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the name of the vCalendar file you just transferred to this computer.
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</para>
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<screenshot id="screenshot-outlook2vcal-importing2">
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<screeninfo>Outlook2VCal Importing Data #2</screeninfo>
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<mediaobject>
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<imageobject><imagedata fileref="o2v_importing2.png" format="PNG"/></imageobject>
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<textobject><phrase>Outlook2VCal Importing Data #2</phrase></textobject>
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<caption><para>Outlook2VCal Importing Data #2</para></caption>
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</mediaobject>
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</screenshot>
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<para>&korganizer; will ask you if you want to <guilabel>Add as new
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calendar</guilabel>, which adds the calendar file as a new local file resource,
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<guilabel>Merge into existing calendar</guilabel>, which merges the calendar
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items into an existing resource or <guilabel>Open in separate window</guilabel>,
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which will allow you to view and edit the calendar, but will not add to
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its default view. To add the calendar items, select one of the two first
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options, and press <guibutton>OK</guibutton>.</para>
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<para>
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After you select the <guibutton>OK</guibutton> button, &korganizer;
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will load the appointments from the file and update its calendar.
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</para>
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<screenshot id="screenshot-outlook2vcal-importing3">
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<screeninfo>Outlook2VCal Importing Data #3</screeninfo>
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<mediaobject>
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<imageobject><imagedata fileref="o2v_importing3.png" format="PNG"/></imageobject>
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<textobject><phrase>Outlook2VCal Importing Data #3</phrase></textobject>
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<caption><para>Outlook2VCal Importing Data #3</para></caption>
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</mediaobject>
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</screenshot>
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<para>
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Save your modified calendar and enjoy using &korganizer;!
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</para>
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</sect1>
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<sect1 id="outlook-to-vcalendar-limitations">
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<title>Limitations</title>
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<para>
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The first version of this program (1.0) was tested on &Microsoft; Windows
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2000 Server® and Professional® running &Microsoft; Outlook 2000®.
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When attempting to use &Microsoft; Outlook 97®, the program failed miserably.
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</para>
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<para>
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The second (2.0) version, is reported to work (at least) with &Microsoft;
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Outlook 97®, 2000®, and 2002®.
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</para>
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<para>
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If anyone has a work around for this problem, feel free to send a note to
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Randy Pearson (<email>blueboy@bamafolks.com</email>).
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</para>
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</sect1>
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<sect1 id="outlook-to-vcalendar-credits">
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<title>Credits and license</title>
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<para>Contributors:</para>
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<variablelist>
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<varlistentry>
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<term>Original author</term>
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<listitem><para>Randy Pearson
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<email>blueboy@bamafolks.com</email></para></listitem>
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</varlistentry>
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<varlistentry>
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<term>Additionals texts</term>
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<listitem><para>Klaus Stärk
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<email>staerk@kde.org</email></para></listitem>
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</varlistentry>
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<varlistentry>
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<term>Conversion to DocBook</term>
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<listitem><para>Eric Bischoff
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<email>e.bischoff@noos.fr</email></para></listitem>
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</varlistentry>
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</variablelist>
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</sect1>
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</chapter>
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