koffice/doc/kword/storeprint.docbook

<chapter id="store-print">
<chapterinfo>
<authorgroup>
<author>
<firstname>Mike</firstname>
<surname>McBride</surname>
</author>
<!-- TRANS:ROLES_OF_TRANSLATORS -->
</authorgroup>
</chapterinfo>
<title>Detailed Guides: Document Creation, Storage, and Printing</title>

<para>This section of the documentation will cover everything you need
to know about starting a new document, saving a document, retrieving a
saved document and printing a document.</para> 

<sect1 id="new-doc">
<title>Beginning a New Document</title>
<indexterm><primary>create new document</primary></indexterm>
<para>Starting a new document can be done 5 ways:</para>

<itemizedlist>
<listitem>
<para>You can <link linkend="starting-kword">start &kword; from the
&kde; Panel</link>.</para>
</listitem>

<listitem>
<para>You can <link linkend="starting-kword">start &kword; from the
command line</link> by typing<screen><prompt>$</prompt><userinput><command>kword &amp;</command></userinput>
</screen></para>
</listitem>

<listitem>
<para>You can begin a new document in &kword; by selecting <menuchoice>
<guimenu>File</guimenu><guimenuitem>New</guimenuitem></menuchoice> from
the menubar.</para>
</listitem>

<listitem>
<para>You can use the keyboard shortcut: <keycombo
action="simul">&Ctrl;<keycap>N</keycap></keycombo></para>
</listitem>

<listitem>
<para>or by clicking <inlinemediaobject><imageobject><imagedata
fileref="filenew2.png" format="PNG"
align="center"/></imageobject></inlinemediaobject> on the
toolbar.</para>
</listitem>

</itemizedlist>

<para>However you begin a new document, a dialog box appears:</para>

<screenshot>
<mediaobject>
<imageobject>
<imagedata fileref="ChooseTempDia.png" format="PNG"/></imageobject>
</mediaobject>
</screenshot>
<para>This dialog box allows you to:</para>

<itemizedlist spacing="compact">
<listitem>
<para><link linkend="new-doc-from-template">Start a new document from a
template</link></para>
</listitem>
<listitem>
<para><link linkend="loading-existing-doc">Open an existing
document</link></para>
</listitem>
<listitem>
<para><link linkend="loading-recent-doc">Open a recent
document</link></para>
</listitem>
</itemizedlist>
<para>&kword; remembers your previous choice.  That previous choice will be the current default option.</para>


<sect2 id="new-doc-from-template">
<title>Starting a new document from a template</title>

<para>In order to start a new document based on a template, you must
first choose which template you want to use.</para>

<orderedlist>
<listitem><para>Use the icons located along the left edge of the dialog box to select your template group.  Simply click with the &LMB; to select that group and 
display all the available templates of that group.</para>

<note>
<para>Remember templates are either Text Oriented (Blank Document) or Page Layout
templates. If you need to review the differences, click <link
linkend="wp-vs-dtp">here</link>.</para>
</note>
<para>Once you have selected the icon, you are shown all the available
templates, each with a title and a small icon which shows you the
general layout of the template. </para>

<tip>
<para>&kword; comes with four standard template groups. You can add
new icons by installing outside templates, or <link linkend="template-creation">creating templates of your
own</link>.</para>
</tip></listitem>

<listitem><para>To select your template, click on it with the &LMB;.  The
selected template will be highlighted.</para></listitem>  
<listitem><para>Confirm your choice by clicking
the <guibutton>Use This Template</guibutton> button. This will begin a new document
with that template.</para></listitem>
</orderedlist>

<tip>
<para>For faster access to a template, simply double click on the
template, and &kword; will immediately load that template.</para>
</tip>
</sect2>

<sect2 id="loading-existing-doc">
<title>Opening an existing document</title>

<para>Click on the <guibutton>Open Existing Document...</guibutton> button, and an new
dialog box is revealed.  For more details on this dialog box refer to
<link linkend="file-dialog">Using the file selection dialog</link>.</para>

<sect3 id="loading-recent-doc">
<title>Open a Recent Document</title>
<para>&kword; keeps track of the most recently edited documents.  You can select one of these documents by clicking on the icon labeled 
<guilabel>Recent Documents</guilabel>. This will list the most recently edited files on the system.  Simply click on the icon of the desired file with the 
&LMB; and click <guibutton>Open This Document</guibutton>.</para>

</sect3>


</sect2>

</sect1>

<sect1 id="saving">
<title>Saving a Document</title>
<indexterm><primary>saving a document</primary></indexterm>
<para>Once you have entered text and data into a document, you will
usually want to save this to a file on your hard drive.</para>

<tip><para>&kword; can create a <literal role="extension">.pdf</literal> file for you.  For instructions see 
<link linkend="qd-pdf">How do I create a <literal role="extension">.pdf</literal> file?</link></para></tip>

<sect2 id="command-save">

<title>The <guimenuitem>Save</guimenuitem> Command</title>
<para>The <guimenuitem>Save</guimenuitem> command can be invoked 3 ways:</para>

<itemizedlist>
<listitem>
<para>By selecting <menuchoice>
<guimenu>File</guimenu><guimenuitem>Save</guimenuitem></menuchoice> from
the Menubar</para>
</listitem>

<listitem>
<para>You can use the keyboard shortcut: <keycombo
action="simul">&Ctrl;<keycap>S</keycap></keycombo></para>
</listitem>

<listitem>
<para>or by clicking <inlinemediaobject><imageobject><imagedata
fileref="filefloppy.png"
format="PNG"/></imageobject></inlinemediaobject> on the toolbar.</para>
</listitem>
</itemizedlist>

<para>Any of these methods results in the same action by &kword;.</para>

<important><para>By selecting the <guimenuitem>Save</guimenuitem> command, you are
instructing &kword; to save the file under the current filename. You
will not be given the option to change the filename or its location. If
you want to change the name of the file, or where it is saved, you must
select <link linkend="command-save-as"><menuchoice>
<guimenu>File</guimenu><guimenuitem>Save
As...</guimenuitem></menuchoice></link> from the Menubar.</para></important>

<para>If you have not saved this file before, it does not have a
filename.  &kword; automatically executes the <link
linkend="command-save-as"><guimenuitem>Save As...</guimenuitem></link>
command so you can provide a file name. </para>

<para>&kword; does not report a successful save.  Therefore, if the file
was saved without incident, &kword; will return you to editing your
document.</para>

<para>You can verify that the file was saved, by checking the titlebar.  
If there are unsaved changes, the titlebar will have
<emphasis>[modified]</emphasis> in the titlebar.</para>

<screenshot>
<mediaobject>
<imageobject>
<imagedata fileref="saved2.png" format="PNG"/></imageobject>
<!--<caption><para>The document still has unsaved changes</para></caption>-->
</mediaobject>
</screenshot>

  <para>If the save was
successful, only the filename will be in the titlebar.  If there is a
problem with the save, an error box will appear.</para>

<screenshot>
<mediaobject>
<imageobject>
<imagedata fileref="saved1.png" format="PNG"/></imageobject>
<!--<caption><para>Saved Successfully</para></caption>-->
</mediaobject>
</screenshot>


</sect2>

<sect2 id="command-save-as">
<title>The <guimenuitem>Save As...</guimenuitem> Command</title>
<indexterm><primary>saving a document with new name</primary></indexterm>
<sect3 id="command-save-as-general">
<title>General</title>
<para>The <guimenuitem>Save As...</guimenuitem> command can be invoked 2
ways:</para>

<itemizedlist>
<listitem>
<para>By selecting <menuchoice> <guimenu>File</guimenu><guimenuitem>Save
As...</guimenuitem></menuchoice> from the Menubar</para>
</listitem>
<listitem>
<para>or by trying to <guimenuitem>Save</guimenuitem> a file which does
not yet have a filename.</para>
</listitem>
</itemizedlist>

<important><para>The difference between the <guimenuitem>Save</guimenuitem> and the
<guimenuitem>Save As...</guimenuitem> command, is the <guimenuitem>Save
As...</guimenuitem> command prompts you for a filename, and lets you
select a different file format or location.  The
<guimenuitem>Save</guimenuitem> command simply saves the file in the
previous location.</para></important>
</sect3>
<sect3 id="command-save-as-dlg">
<title>Using the dialog box</title>

<para>When you select <guimenuitem>Save As...</guimenuitem> a dialog appears.</para>

<screenshot>
<mediaobject>
<imageobject>
<imagedata fileref="savedlg.png" format="PNG"/></imageobject>
</mediaobject>
</screenshot>

<para>For more information on using this dialog, see the section entitled
<link linkend="file-dialog">Using the file selection dialog</link>.</para>

<para>When you are in the folder you want to save the file in, type a filename into the
<guilabel>Location:</guilabel> box.</para>
<tip><para>&kword; can create a <literal role="extension">.pdf</literal> file for you.  For instructions see 
<link linkend="qd-pdf">How do I create a <literal role="extension">.pdf</literal> file</link>.</para></tip>

<tip><para> There is no need to put a <literal
role="extension">.kwd</literal> at the end of your filename, &kword;
will do this for you.</para></tip>

<note>
<para>&UNIX; filenames are more flexible than many other operating
systems.  Filenames can:</para>

<itemizedlist spacing="compact">
<listitem><para>be of nearly any length</para></listitem>
<listitem><para>be any combination of upper and lowercase letters</para></listitem>
<listitem><para>include spaces and punctuation</para></listitem>
</itemizedlist>

<para>Filenames should not:</para>

<itemizedlist spacing="compact">

<listitem><para>begin with a space or period</para></listitem>
<listitem><para>end with a common file extension (<literal
role="extension">.ps</literal>,<literal
role="extension">.pdf</literal>,etc). </para>
</listitem>
</itemizedlist>
</note>

<para>Once you have entered the correct information you can click on
<guibutton>Save</guibutton> to complete the save.</para>

<para>&kword; does not report a successful save.  Therefore, if the file
was saved without incident, &kword; will return you to editing your
document.  If there is a problem with the save, an error box will
appear.</para>

<note>
<para>&kword; will only allow you to save your file where you are
allowed to by the permissions listed by the operating system. If you try
to save outside that area, &kword; will report an error.</para>
</note>
</sect3>
</sect2>

</sect1>

<sect1 id="loading">
<title>Retrieving a Saved Document</title>
<indexterm><primary>loading a &kword; file</primary></indexterm>
<para>
The <guimenuitem>Open...</guimenuitem> command can be invoked 4 ways:
</para>

<itemizedlist>
<listitem>
<para>By clicking the <guilabel>Open Existing Document</guilabel>
tab when <link
linkend="new-doc">Opening a New Document</link></para>
</listitem>

<listitem>
<para>By selecting <menuchoice>
<guimenu>File</guimenu><guimenuitem>Open...</guimenuitem></menuchoice> from
the menubar</para>
</listitem>

<listitem>
<para>You can use the keyboard shortcut:
<keycombo>&Ctrl;<keycap>O</keycap></keycombo></para>
</listitem>

<listitem>
<para>or by clicking <inlinemediaobject><imageobject><imagedata
fileref="fileopen.png" format="PNG"/></imageobject></inlinemediaobject>
on the toolbar.</para>
</listitem>
</itemizedlist>

<para>Any of these methods results in the same action by &kword;.</para>
<sect2 id="command-open-dlg">
<title>Using the dialog box</title>
<para>When trying to open a file, a dialog appears.</para>

<screenshot>
<mediaobject>
<imageobject>
<imagedata fileref="opendlg.png" format="PNG"/></imageobject>
</mediaobject>
</screenshot>

<para>For more information on using this dialog, see the section entitled
<link linkend="file-dialog">Using the file dialog</link>.</para>

<para>Use this dialog to locate the document you want to load.  Once located, click
once with the &LMB; on the filename. Once the filename is selected click <guibutton>OK</guibutton>.  The file will be loaded.</para>

<para>There is a <guibutton>Cancel</guibutton> button, if you click this
button, the load will be aborted.</para>
</sect2>
</sect1>

<sect1 id="printing">
<title>Printing A Document</title>
<indexterm><primary>printing a document</primary></indexterm>
<para>The <guimenuitem>Print...</guimenuitem> command can be invoked 3 ways:</para>

<itemizedlist>
<listitem>
<para>By selecting <menuchoice>
<guimenu>File</guimenu><guimenuitem>Print...</guimenuitem></menuchoice>
from the menubar</para>
</listitem>
<listitem>
<para>You can use the keyboard shortcut:
<keycombo>&Ctrl;<keycap>P</keycap></keycombo></para>
</listitem>
<listitem>
<para>or by clicking <inlinemediaobject><imageobject><imagedata
fileref="fileprint.png" format="PNG"/></imageobject></inlinemediaobject>
on the toolbar.</para>
</listitem>
</itemizedlist>

<para>No matter how you do this, the &kde; print dialog will
appear.</para>

<screenshot>
<mediaobject>
<imageobject>
<imagedata fileref="pntdlg.png" format="PNG"/></imageobject>
</mediaobject>
</screenshot>

<para>The top combo box labeled <guilabel>Name:</guilabel> shows the
currently selected printer.  To configure this printer click on the
<guibutton>Properties</guibutton> button.</para>

<para>To select a different printer, click on the combo box and
select the desired printer.</para>

<para>If you want to print your output into a postscript file, to a PDF file, 
a fax modem (to send it as a fax) or email the file as a PDF file, select
the appropriate option from the combo box labeled <guilabel>Name</guilabel>. Once that option has been selected, enter
the filename into the text box labled <guilabel>Output file:</guilabel>.</para>

<para>The line labled <guilabel>State</guilabel> tells you if your printer is currently connected and if it is printing another page. You can not change any information on this line.</para>

<para>The lines labled <guilabel>Type</guilabel> and <guilabel>Location</guilabel> tells you what type of printer is currently selected and where that printer is located. You can not change any information on these lines.</para>



<para>The line labled <guilabel>Comment</guilabel> describes how
&kword; interacts with your computer (what driver and print system it is using). You can not change anything on this line.  Complete setup of the &kde;
printing system is beyond the scope of this document.  For more information see the &kde; 
print web site at <ulink url="http://printing.kde.org">http://printing.kde.org</ulink>.</para>

<para>If you want to print all pages of your document and only one copy, you can click 
<guibutton>Print</guibutton>.  If you want to change the number of copies or only print selected
pages, click the <guibutton>Options &gt;&gt;</guibutton> button.</para>

<note><para>The <guibutton>System Options</guibutton> button allows a user to change the setup of the printers and &kde; print system.  This is also beyond the scope of this manual.  
If you need to make changes please refer to the &kde; print web site at <ulink url="http://printing.kde.org">http://printing.kde.org</ulink>.</para></note>

<note><para>Depending on which printing system your computer uses, you may find that you have 
more printing options then those described below.  What is described here, is available on 
<emphasis>most</emphasis> systems.</para></note>

<para>Once you click <guibutton>Options &gt;&gt;</guibutton>, the dialog box changes to:</para>

<screenshot>
<mediaobject>
<imageobject>
<imagedata fileref="pntdlg1.png" format="PNG"/></imageobject>
</mediaobject>
</screenshot>

<para>Under <guilabel>Page Selection</guilabel>, you can select either
to print the whole document (select <guilabel>All</guilabel>), print the page the cursor is
located on (simply select <guilabel>Current</guilabel>), or print a range of pages.  If you select the
<guilabel>Range</guilabel> option, enter your page range in the text box
provided. (Example:  3-13)</para>

<para>In the combo box labeled <guilabel>Page set:</guilabel> you can tell &kword; to
print the <guilabel>Even Pages</guilabel>, the <guilabel>Odd Pages</guilabel> or 
<guilabel>All Pages</guilabel>.</para>

<para>In the box on the right labeled <guilabel>Copies:</guilabel>, you should set the number of copies
you want printed.  You can either enter the number directly into the
box, or use the arrows to adjust the number. &kword; can print a maximum
of 999 copies at once.</para>

<para>You can have &kde; collate your documents by clicking on the
<guilabel>Collate</guilabel> check box.  If selected, &kde; will print
all of the pages for copy 1, then print all the pages for copy 2, &etc;
If not selected, &kde; will print all of the copies of the first page,
then all of the copies of the second page, &etc;</para>

<para>You can also determine if the document is printed in forward order
(print first page first), or reverse order (print last page
first).</para>

<para>If you click on <guibutton>Options &lt;&lt;</guibutton>, the print dialog will
compress down to the previous view.</para>

<note><para>Depending on your systems setup, you may have additional options available to you.  These options are discussed at <ulink url="http://printing.kde.org">http://printing.kde.org</ulink>.</para></note>

<para>When you are satisfied with your selections, you can click
<guibutton>OK</guibutton> to print.</para>

<para>If you click on <guibutton>Cancel</guibutton>, the printing will
be aborted.</para>

</sect1>

</chapter>