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477 lines
17 KiB
477 lines
17 KiB
<chapter id="store-print">
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<chapterinfo>
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<authorgroup>
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<author>
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<firstname>Mike</firstname>
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<surname>McBride</surname>
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</author>
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<!-- TRANS:ROLES_OF_TRANSLATORS -->
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</authorgroup>
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</chapterinfo>
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<title>Detailed Guides: Document Creation, Storage, and Printing</title>
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<para>This section of the documentation will cover everything you need
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to know about starting a new document, saving a document, retrieving a
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saved document and printing a document.</para>
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<sect1 id="new-doc">
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<title>Beginning a New Document</title>
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<indexterm><primary>create new document</primary></indexterm>
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<para>Starting a new document can be done 5 ways:</para>
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<itemizedlist>
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<listitem>
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<para>You can <link linkend="starting-kword">start &kword; from the
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&kde; Panel</link>.</para>
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</listitem>
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<listitem>
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<para>You can <link linkend="starting-kword">start &kword; from the
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command line</link> by typing<screen><prompt>$</prompt><userinput><command>kword &</command></userinput>
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</screen></para>
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</listitem>
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<listitem>
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<para>You can begin a new document in &kword; by selecting <menuchoice>
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<guimenu>File</guimenu><guimenuitem>New</guimenuitem></menuchoice> from
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the menubar.</para>
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</listitem>
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<listitem>
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<para>You can use the keyboard shortcut: <keycombo
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action="simul">&Ctrl;<keycap>N</keycap></keycombo></para>
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</listitem>
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<listitem>
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<para>or by clicking <inlinemediaobject><imageobject><imagedata
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fileref="filenew2.png" format="PNG"
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align="center"/></imageobject></inlinemediaobject> on the
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toolbar.</para>
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</listitem>
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</itemizedlist>
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<para>However you begin a new document, a dialog box appears:</para>
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<screenshot>
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<mediaobject>
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<imageobject>
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<imagedata fileref="ChooseTempDia.png" format="PNG"/></imageobject>
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</mediaobject>
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</screenshot>
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<para>This dialog box allows you to:</para>
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<itemizedlist spacing="compact">
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<listitem>
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<para><link linkend="new-doc-from-template">Start a new document from a
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template</link></para>
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</listitem>
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<listitem>
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<para><link linkend="loading-existing-doc">Open an existing
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document</link></para>
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</listitem>
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<listitem>
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<para><link linkend="loading-recent-doc">Open a recent
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document</link></para>
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</listitem>
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</itemizedlist>
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<para>&kword; remembers your previous choice. That previous choice will be the current default option.</para>
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<sect2 id="new-doc-from-template">
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<title>Starting a new document from a template</title>
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<para>In order to start a new document based on a template, you must
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first choose which template you want to use.</para>
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<orderedlist>
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<listitem><para>Use the icons located along the left edge of the dialog box to select your template group. Simply click with the &LMB; to select that group and
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display all the available templates of that group.</para>
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<note>
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<para>Remember templates are either Text Oriented (Blank Document) or Page Layout
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templates. If you need to review the differences, click <link
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linkend="wp-vs-dtp">here</link>.</para>
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</note>
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<para>Once you have selected the icon, you are shown all the available
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templates, each with a title and a small icon which shows you the
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general layout of the template. </para>
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<tip>
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<para>&kword; comes with four standard template groups. You can add
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new icons by installing outside templates, or <link linkend="template-creation">creating templates of your
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own</link>.</para>
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</tip></listitem>
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<listitem><para>To select your template, click on it with the &LMB;. The
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selected template will be highlighted.</para></listitem>
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<listitem><para>Confirm your choice by clicking
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the <guibutton>Use This Template</guibutton> button. This will begin a new document
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with that template.</para></listitem>
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</orderedlist>
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<tip>
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<para>For faster access to a template, simply double click on the
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template, and &kword; will immediately load that template.</para>
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</tip>
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</sect2>
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<sect2 id="loading-existing-doc">
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<title>Opening an existing document</title>
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<para>Click on the <guibutton>Open Existing Document...</guibutton> button, and an new
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dialog box is revealed. For more details on this dialog box refer to
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<link linkend="file-dialog">Using the file selection dialog</link>.</para>
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<sect3 id="loading-recent-doc">
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<title>Open a Recent Document</title>
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<para>&kword; keeps track of the most recently edited documents. You can select one of these documents by clicking on the icon labeled
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<guilabel>Recent Documents</guilabel>. This will list the most recently edited files on the system. Simply click on the icon of the desired file with the
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&LMB; and click <guibutton>Open This Document</guibutton>.</para>
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</sect3>
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</sect2>
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</sect1>
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<sect1 id="saving">
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<title>Saving a Document</title>
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<indexterm><primary>saving a document</primary></indexterm>
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<para>Once you have entered text and data into a document, you will
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usually want to save this to a file on your hard drive.</para>
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<tip><para>&kword; can create a <literal role="extension">.pdf</literal> file for you. For instructions see
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<link linkend="qd-pdf">How do I create a <literal role="extension">.pdf</literal> file?</link></para></tip>
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<sect2 id="command-save">
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<title>The <guimenuitem>Save</guimenuitem> Command</title>
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<para>The <guimenuitem>Save</guimenuitem> command can be invoked 3 ways:</para>
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<itemizedlist>
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<listitem>
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<para>By selecting <menuchoice>
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<guimenu>File</guimenu><guimenuitem>Save</guimenuitem></menuchoice> from
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the Menubar</para>
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</listitem>
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<listitem>
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<para>You can use the keyboard shortcut: <keycombo
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action="simul">&Ctrl;<keycap>S</keycap></keycombo></para>
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</listitem>
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<listitem>
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<para>or by clicking <inlinemediaobject><imageobject><imagedata
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fileref="filefloppy.png"
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format="PNG"/></imageobject></inlinemediaobject> on the toolbar.</para>
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</listitem>
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</itemizedlist>
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<para>Any of these methods results in the same action by &kword;.</para>
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<important><para>By selecting the <guimenuitem>Save</guimenuitem> command, you are
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instructing &kword; to save the file under the current filename. You
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will not be given the option to change the filename or its location. If
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you want to change the name of the file, or where it is saved, you must
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select <link linkend="command-save-as"><menuchoice>
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<guimenu>File</guimenu><guimenuitem>Save
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As...</guimenuitem></menuchoice></link> from the Menubar.</para></important>
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<para>If you have not saved this file before, it does not have a
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filename. &kword; automatically executes the <link
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linkend="command-save-as"><guimenuitem>Save As...</guimenuitem></link>
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command so you can provide a file name. </para>
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<para>&kword; does not report a successful save. Therefore, if the file
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was saved without incident, &kword; will return you to editing your
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document.</para>
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<para>You can verify that the file was saved, by checking the titlebar.
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If there are unsaved changes, the titlebar will have
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<emphasis>[modified]</emphasis> in the titlebar.</para>
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<screenshot>
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<mediaobject>
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<imageobject>
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<imagedata fileref="saved2.png" format="PNG"/></imageobject>
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<!--<caption><para>The document still has unsaved changes</para></caption>-->
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</mediaobject>
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</screenshot>
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<para>If the save was
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successful, only the filename will be in the titlebar. If there is a
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problem with the save, an error box will appear.</para>
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<screenshot>
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<mediaobject>
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<imageobject>
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<imagedata fileref="saved1.png" format="PNG"/></imageobject>
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<!--<caption><para>Saved Successfully</para></caption>-->
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</mediaobject>
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</screenshot>
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</sect2>
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<sect2 id="command-save-as">
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<title>The <guimenuitem>Save As...</guimenuitem> Command</title>
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<indexterm><primary>saving a document with new name</primary></indexterm>
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<sect3 id="command-save-as-general">
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<title>General</title>
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<para>The <guimenuitem>Save As...</guimenuitem> command can be invoked 2
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ways:</para>
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<itemizedlist>
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<listitem>
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<para>By selecting <menuchoice> <guimenu>File</guimenu><guimenuitem>Save
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As...</guimenuitem></menuchoice> from the Menubar</para>
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</listitem>
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<listitem>
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<para>or by trying to <guimenuitem>Save</guimenuitem> a file which does
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not yet have a filename.</para>
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</listitem>
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</itemizedlist>
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<important><para>The difference between the <guimenuitem>Save</guimenuitem> and the
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<guimenuitem>Save As...</guimenuitem> command, is the <guimenuitem>Save
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As...</guimenuitem> command prompts you for a filename, and lets you
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select a different file format or location. The
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<guimenuitem>Save</guimenuitem> command simply saves the file in the
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previous location.</para></important>
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</sect3>
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<sect3 id="command-save-as-dlg">
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<title>Using the dialog box</title>
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<para>When you select <guimenuitem>Save As...</guimenuitem> a dialog appears.</para>
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<screenshot>
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<mediaobject>
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<imageobject>
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<imagedata fileref="savedlg.png" format="PNG"/></imageobject>
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</mediaobject>
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</screenshot>
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<para>For more information on using this dialog, see the section entitled
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<link linkend="file-dialog">Using the file selection dialog</link>.</para>
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<para>When you are in the folder you want to save the file in, type a filename into the
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<guilabel>Location:</guilabel> box.</para>
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<tip><para>&kword; can create a <literal role="extension">.pdf</literal> file for you. For instructions see
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<link linkend="qd-pdf">How do I create a <literal role="extension">.pdf</literal> file</link>.</para></tip>
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<tip><para> There is no need to put a <literal
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role="extension">.kwd</literal> at the end of your filename, &kword;
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will do this for you.</para></tip>
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<note>
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<para>&UNIX; filenames are more flexible than many other operating
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systems. Filenames can:</para>
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<itemizedlist spacing="compact">
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<listitem><para>be of nearly any length</para></listitem>
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<listitem><para>be any combination of upper and lowercase letters</para></listitem>
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<listitem><para>include spaces and punctuation</para></listitem>
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</itemizedlist>
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<para>Filenames should not:</para>
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<itemizedlist spacing="compact">
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<listitem><para>begin with a space or period</para></listitem>
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<listitem><para>end with a common file extension (<literal
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role="extension">.ps</literal>,<literal
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role="extension">.pdf</literal>,etc). </para>
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</listitem>
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</itemizedlist>
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</note>
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<para>Once you have entered the correct information you can click on
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<guibutton>Save</guibutton> to complete the save.</para>
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<para>&kword; does not report a successful save. Therefore, if the file
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was saved without incident, &kword; will return you to editing your
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document. If there is a problem with the save, an error box will
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appear.</para>
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<note>
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<para>&kword; will only allow you to save your file where you are
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allowed to by the permissions listed by the operating system. If you try
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to save outside that area, &kword; will report an error.</para>
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</note>
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</sect3>
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</sect2>
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</sect1>
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<sect1 id="loading">
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<title>Retrieving a Saved Document</title>
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<indexterm><primary>loading a &kword; file</primary></indexterm>
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<para>
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The <guimenuitem>Open...</guimenuitem> command can be invoked 4 ways:
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</para>
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<itemizedlist>
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<listitem>
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<para>By clicking the <guilabel>Open Existing Document</guilabel>
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tab when <link
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linkend="new-doc">Opening a New Document</link></para>
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</listitem>
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<listitem>
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<para>By selecting <menuchoice>
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<guimenu>File</guimenu><guimenuitem>Open...</guimenuitem></menuchoice> from
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the menubar</para>
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</listitem>
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<listitem>
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<para>You can use the keyboard shortcut:
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<keycombo>&Ctrl;<keycap>O</keycap></keycombo></para>
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</listitem>
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<listitem>
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<para>or by clicking <inlinemediaobject><imageobject><imagedata
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fileref="fileopen.png" format="PNG"/></imageobject></inlinemediaobject>
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on the toolbar.</para>
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</listitem>
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</itemizedlist>
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<para>Any of these methods results in the same action by &kword;.</para>
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<sect2 id="command-open-dlg">
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<title>Using the dialog box</title>
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<para>When trying to open a file, a dialog appears.</para>
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<screenshot>
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<mediaobject>
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<imageobject>
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<imagedata fileref="opendlg.png" format="PNG"/></imageobject>
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</mediaobject>
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</screenshot>
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<para>For more information on using this dialog, see the section entitled
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<link linkend="file-dialog">Using the file dialog</link>.</para>
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<para>Use this dialog to locate the document you want to load. Once located, click
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once with the &LMB; on the filename. Once the filename is selected click <guibutton>OK</guibutton>. The file will be loaded.</para>
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<para>There is a <guibutton>Cancel</guibutton> button, if you click this
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button, the load will be aborted.</para>
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</sect2>
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</sect1>
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<sect1 id="printing">
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<title>Printing A Document</title>
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<indexterm><primary>printing a document</primary></indexterm>
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<para>The <guimenuitem>Print...</guimenuitem> command can be invoked 3 ways:</para>
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<itemizedlist>
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<listitem>
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<para>By selecting <menuchoice>
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<guimenu>File</guimenu><guimenuitem>Print...</guimenuitem></menuchoice>
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from the menubar</para>
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</listitem>
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<listitem>
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<para>You can use the keyboard shortcut:
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<keycombo>&Ctrl;<keycap>P</keycap></keycombo></para>
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</listitem>
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<listitem>
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<para>or by clicking <inlinemediaobject><imageobject><imagedata
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fileref="fileprint.png" format="PNG"/></imageobject></inlinemediaobject>
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on the toolbar.</para>
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</listitem>
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</itemizedlist>
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<para>No matter how you do this, the &kde; print dialog will
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appear.</para>
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<screenshot>
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<mediaobject>
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<imageobject>
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<imagedata fileref="pntdlg.png" format="PNG"/></imageobject>
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</mediaobject>
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</screenshot>
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<para>The top combo box labeled <guilabel>Name:</guilabel> shows the
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currently selected printer. To configure this printer click on the
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<guibutton>Properties</guibutton> button.</para>
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<para>To select a different printer, click on the combo box and
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select the desired printer.</para>
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<para>If you want to print your output into a postscript file, to a PDF file,
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a fax modem (to send it as a fax) or email the file as a PDF file, select
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the appropriate option from the combo box labeled <guilabel>Name</guilabel>. Once that option has been selected, enter
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the filename into the text box labled <guilabel>Output file:</guilabel>.</para>
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<para>The line labled <guilabel>State</guilabel> tells you if your printer is currently connected and if it is printing another page. You can not change any information on this line.</para>
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<para>The lines labled <guilabel>Type</guilabel> and <guilabel>Location</guilabel> tells you what type of printer is currently selected and where that printer is located. You can not change any information on these lines.</para>
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<para>The line labled <guilabel>Comment</guilabel> describes how
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&kword; interacts with your computer (what driver and print system it is using). You can not change anything on this line. Complete setup of the &kde;
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printing system is beyond the scope of this document. For more information see the &kde;
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print web site at <ulink url="http://printing.kde.org">http://printing.kde.org</ulink>.</para>
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<para>If you want to print all pages of your document and only one copy, you can click
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<guibutton>Print</guibutton>. If you want to change the number of copies or only print selected
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pages, click the <guibutton>Options >></guibutton> button.</para>
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<note><para>The <guibutton>System Options</guibutton> button allows a user to change the setup of the printers and &kde; print system. This is also beyond the scope of this manual.
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If you need to make changes please refer to the &kde; print web site at <ulink url="http://printing.kde.org">http://printing.kde.org</ulink>.</para></note>
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<note><para>Depending on which printing system your computer uses, you may find that you have
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more printing options then those described below. What is described here, is available on
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<emphasis>most</emphasis> systems.</para></note>
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<para>Once you click <guibutton>Options >></guibutton>, the dialog box changes to:</para>
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<screenshot>
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<mediaobject>
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<imageobject>
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<imagedata fileref="pntdlg1.png" format="PNG"/></imageobject>
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</mediaobject>
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</screenshot>
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<para>Under <guilabel>Page Selection</guilabel>, you can select either
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to print the whole document (select <guilabel>All</guilabel>), print the page the cursor is
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located on (simply select <guilabel>Current</guilabel>), or print a range of pages. If you select the
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<guilabel>Range</guilabel> option, enter your page range in the text box
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provided. (Example: 3-13)</para>
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<para>In the combo box labeled <guilabel>Page set:</guilabel> you can tell &kword; to
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print the <guilabel>Even Pages</guilabel>, the <guilabel>Odd Pages</guilabel> or
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<guilabel>All Pages</guilabel>.</para>
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<para>In the box on the right labeled <guilabel>Copies:</guilabel>, you should set the number of copies
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you want printed. You can either enter the number directly into the
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box, or use the arrows to adjust the number. &kword; can print a maximum
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of 999 copies at once.</para>
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<para>You can have &kde; collate your documents by clicking on the
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<guilabel>Collate</guilabel> check box. If selected, &kde; will print
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all of the pages for copy 1, then print all the pages for copy 2, &etc;
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If not selected, &kde; will print all of the copies of the first page,
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|
then all of the copies of the second page, &etc;</para>
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<para>You can also determine if the document is printed in forward order
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|
(print first page first), or reverse order (print last page
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|
first).</para>
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<para>If you click on <guibutton>Options <<</guibutton>, the print dialog will
|
|
compress down to the previous view.</para>
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<note><para>Depending on your systems setup, you may have additional options available to you. These options are discussed at <ulink url="http://printing.kde.org">http://printing.kde.org</ulink>.</para></note>
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<para>When you are satisfied with your selections, you can click
|
|
<guibutton>OK</guibutton> to print.</para>
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<para>If you click on <guibutton>Cancel</guibutton>, the printing will
|
|
be aborted.</para>
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|
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</sect1>
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</chapter>
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